Narc Kenya Scandinavia

A political movement founded on the Vision and Ideal of one Kenya, One Nation, One people

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THE CONSTITUTION OF NARC-K SCANDINAVIA (SWEDEN)

§1 NAME

The name of this Organisation shall be NARC-K Scandinavia (SWEDEN). 

 

 

§2 TITLE

This Constitution shall be cited as THE CONSTITUTION OF NARC-K SCANDINAVIA (SWEDEN). 

§3 LOCATION

The Location of the organisations main offices will be in Stockholm, Sweden.

§4 AUTHORITY OF THE CONSTITUTION

The Constitution shall be the guiding authority for all decisions and actions of NARC-K Scandinavia 

§5 GOALS AND OBJECTIVES

Goals shall mean the overall objectives of the Organisation as set out;

(a) To promote contact and co-ordination with the mother organisation NARC-K in Kenya.

(b) To foster democracy by promoting partnership with other NARC-K member parties in Scandinavia, particularly in politics and encourage and support the action of NARC-K

(c) In the same spirit, to encourage and promote the participation of our members in the work of NARC-K and to promote their equitable representation at all levels of responsibility within the Organisation

(d) To pre-study certain questions considered by NARC-K and, as appropriate, prepare recommendations on these subjects

(e) To establish mechanisms for relaying information on the work of NARC-K Scandinavia (SWEDEN).

(f) To research important social, economic, religious and political issues that face us as members and make available the results through written materials and educational programmes.

(g) To raise awareness on current issues of concern in society through workshops, seminars, public forums and by dissemination of relevant information.

(h) To reflect on how as members to respond to these issues that affect us as members and Kenyans in generall and take appropriate action through consultations and dialogue.

(i) To recruit members into the organisation.

(j) To advocate and lobby the appropriate authorities on issues of justice, peace, and reconciliation, and important policy matters that affect the lives of Kenyans.

(k) To network with organisations and individuals who share similar objectives.

(l) To promote Co operation in all fields of human activity to raise the living standards of the Kenyan people.

(m) To bring about gender equality and promote sustainable development at the economic social and cultural levels as well as unity among the kenyans.

(n) To be accountable, transparent and efficient in decisions and actions.

§6 MEMBERSHIP

(a) Members shall mean and include all members and officials of the Organisation.

(b) Membership and Participation in NARC-K Scandinavia (sweden) shall in no way be abridged for reasons of sex, race, religion, color, age, or national origin.

(c) Membership shall be for all who have attained 18 yrs and above

(d) Membership fees shall be decided by members during a Members Meeting. For the financial year 2006-2007 membership fee shall be 200SEK. Membership fee is Non-Refundable.

(e) Membership is also open to Individuals, who are committed to the goals and objectives of the NARC-K Scandinavia(SWEDEN) and who accept the constitution.

(f) Resigning and or Retirement shall be in writting addressed to the Executive Committee.

(g) Members acting in a manner bound to be in conflict with the organisations basic goals, objective, principles and The Constitution may be suspended or expelled

§7 MEMBERS’ FORUM

(a) Members’ Forum shall mean and include all Members Meetings.

(b) A tentative agenda for each Members Meeting shall be mailed to the membership prior to such meeting. The minutes, including all resolutions and motions, shall be available to all members within thirty (30) days after the close of the Members Meeting.

(c) There shall be three members forum

      i) Annual Members Forum (Annual General Meeting-          AGM)

     ii) Ordinary Members Forum

    iii) Special Members Forum

(d) The Annual Members’ Meeting (AGM) shall be held ONCE A YEAR and no later than 1st Saturday of November. Ordinary Members Meeting shall be held atleast Two (2) times a year. Members shall be given at least fourteen (14) days notice in advance of Members’ Forum

(e) Two thirds (2/3rds) of all members may give fourteen (14) days notice to the Chairperson to call a Special Members’ Forum. The Chairperson must then call a Special Members’ Forum within twenty-one (21) days.

(f) A quorum of two thirds (2/3rds) of all registered individual members is required for ALL Members’ Forum to be legally constituted and decisions binding.

(g) Only individual members are entitled to vote, and shall require a majority vote of two thirds (2/3rds) to endorse constitutional amendments, recommendations and elections of office bearers. 

§8 FUNCTIONS OF THE ANNUAL MEMBERS’ FORUM

(a)    Discuss, recommend, rectify and endorse important national and or regional issues.

(b)    Discuss, recommend, rectify and endorse organisational issues that are of concern to the membership.

(c)    Receive, review and endorse ANNUAL narrative and financial audited reports.

(d)    Receive, review and endorse ANNUAL work plans and operation budgets.

(e)    Review appointments of Trustees and Office Bearers.

(f)     Address constitutional and policy issues that may arise.

(g)    Final vote on any amendments to the NARC-K Scandinavia(SWEDEN) Constitution.

(h)    Elect the Office Bearers; Chairperson, one Vice Chairperson, Treasurer, vice Treasurer, secretary, vice secretary and three (3) ordinary committee members

(i)      Review and or endorse the appointments of the Financial Auditor and vice Auditor.

§9 FUNTIONS OF ORDINARY MEMBERS FORUM

(a)    Discuss, recommend, rectify and endorse important national and or regional issues.

(b)    Discuss, recommend, rectify and endorse organisational issues that are of concern to the membership.

(c)    Receive, review and endorse narrative and financial audited reports.

(d)    Receive, review and endorse work plans and operation budgets.

(e)    Review appointments and performance of elected Office Bearers.

(f)     Address constitutional and policy issues that may arise.

 §10 FUNCTIONS OF THE SPECIAL MEMBERSS' FORUM

(a)    Discuss, recommend, rectify and endorse important national and or regional issues.

(b)    Discuss, recommend, rectify and endorse organisational issues that are of concern to the membership.

(c)    Receive, review and endorse SPECIAL narrative and financial audited reports.

(d)    Receive, review and endorse SPECIAL work plans and operation budgets.

(e)    Review appointments and performance of elected Office Bearers.

(f)     Address constitutional and policy issues that may arise.

(g)    Elect interim office bearers in waiting of an Annual Members forum

 

(a) Shall mean and include ALL members of the Executive Committee.

(b) Shall consit of a maximum of 11 members where of nine (9) are elected at an Annual members meeting and three (3) norminated and coopted into the Executive Committee by the elected office bearers.

§12 EXECUTIVE COMMITTEE FORUM

(a) Shall mean and include ALL Executive Committee Meetings

(b) There shall be an Executive Committee Forum for the Organisation. It shall comprise the following members:

Chairperson of the Organisation and a Vice Chairpersons,

Secretary and a Vice-Secretary,

Treasurer and a Vice-Treasurer,

Three(3) ordinary Committee Members and

Three(3) Co-Opted ordinary Committee Members.

(c)   The Executive Committee Forum shall meet at regulary basis and a Full Quorum of at least one half (1/2) of all Committee Members is required for it to be legally constituted and decisions binding. A Sub-Quorum may be applied allowing meetings to make decisions with only one half(1/2) the required number of A Full Quorum. A decision made using Sub-Quorum would have to be ratified at a meeting with a Full Quorum.

(d)   In the event that the Chairperson of the said Forum is not able to attend for any reason, the Vice Chairpersons for the Organisation shall duly act as the Chairperson only for the duration of that said meeting or otherwise decided by the Executive Committee Members.

The Executive Committee Forum is accountable to the Members’ Forum.

(f) An Executive Committee Member shall be disqualified from the Executive Forum if one fails to attend Three (3) consecutive Executive Committee Meeting without reason.

§13 FUNCTIONS OF THE EXECUTIVE COMMITTEE FORUM

(a)     Monitor the overall development of the organisation.

(b)     Amend By-laws as and when is required, and decide on all policy matters.

(c)   Raise and allocate funds for core administration and programme needs, and administer and manage all moneys of the organisation.

(d)  Receive, review, endorse and advise on programme and financial reports and other related matters.

(e)   Management and development of the Organisation.

(f)   Liasing and networking with local and international partners and organisations (Other scandinavian NARC-K Organisations).

Appoint Chairperson and members of Committees.

Appoint or co-opotion of 3 members to the Executive Committee.

(i) The Executive Committee Forum shall decide on all matters not covered by these Rules, after having taken the advice of the Chairperson or Members Forum if necessary.

(j) Members of the Executive Committee shall act in the interests of the Organisation and its entire membership. Office bearers shall be held accountable for their decisions and actions and submit themselves to whatever scrutiny is appropriate.

(k) Any registered member may attend a face to face Executive Committee meeting. Speaking rights may be granted at the discretion of The Executive. The Executive may declare a meeting closed to all persons other than The Executive Committee members where to do otherwise would seriously prejudice the interests of the Organisation.

§14 ELECTION OF OFFICE BEARERS

(a) The office bearers shall be elected from the membership for the Organisation at an Annual Members’ meeting for a peroid of One (1) years, subject to annual reviews at Annual Members’ Meeting.

(b) A maximum of nine member shall be elected at the Annual members meeting (AGM).

§15 VOTE - QUORUM - MAJORITIES

(a) The Members Meeting shall take decisions by acclamation or, failing that, by the majority of the votes cast.

(b) No member may cast more than one vote. Only members present in person shall have the right to vote. The Chairperson of the Meeting shall not vote.

(c) For each session, the quorum shall be established on the basis of the number of members effectively participating and shall be announced by the Secretary at that time.

(d) With the exception of elections which shall be held in conformity with the provisions of secrete ballot, decisions of the Member Meeting shall normally be held by show of hands.

(e) The Chairperson of the Meeting shall in each case decide on the method of voting to be followed. Only positive and negative votes shall be taken into account. If the votes are equally divided, the proposal under consideration shall be considered as rejected.

(f) If necessary, the Meeting may decide to hold a secret ballot.

(g) Results of votes by secret ballot shall be ascertained by two Tellers appointed by the Meeting on the proposal of the Chairperson.

(h) Nobody may interrupt a vote once it has commenced, except to request clarification on the manner in which the voting is being conducted.

§16 BANKERS

The Organisation’s Banker shall be any Bank that the Executive Committee may choose from time to time. The cheque signatories shall be the Treasurer and the vice Treasurer and two other ordinary Committee Members duly elected by the Executive Committee. 

§ 17 INCOME, BENEFIT OR ADVANTAGE TO BE APPLIED TO OBJECTS

(a) Any income, benefit or advantage will be applied to the objects of NARC-K Scandinavia (SWEDEN).

(b) No member of NARC-K Scandinavia(SWEDEN) or any person associated with a member of the organisation shall participate in or materially influence any decision made by NARC-K Scandinavia (SWEDEN).

(c) The provision and effect of this Section shall not be removed from these rules and shall be implied into any document replacing these rules.

§18 AMENDMENTS

(a)    This Constitution may be amended only at an Annual Members’ Meeting or at a Special Members’ Meeting of the Organisation.

(b)    A two thirds (2/3rds) majority of all members is required TO MOVE A MOTION to amend the constitution at an Annual Members’ Forum or at a Special Members’ Meeting.

(c)    A two thirds (2/3rds) majority vote of all members is required TO ENDORSE the amendments to the constitution at an Annual Members Meeting or at a Special Members’ Meeting. 

§19 DISSOLUTION OF THE ORGANISATION

(a)    Dissolution of the Organisation can take place only with the mandate of the three quarters (3/4s) of all members at an Annual Members’ Meeting and after six (6) months notice of motion.

(b)    In the event of the dissolution of the Organisation, the assets of the Organisation shall be realised and all liabilities settled. The surplus funds shall be disposed of in pursuance of the objectives of the Organisation or in such manner as the members may decide, whereupon the Executive Committee shall be dissolved.